Mark this as favouriteSales & Marketing Coordinator - Injectable Aesthetics

Job Title: Sales & Marketing Coordinator - Injectable Aesthetics

Location: Breda Galderma Office

Key Responsibilities

1) Local & International Events

National Congresses

·      Serve as the main point of contact for organizers, suppliers, and internal teams

·      Manage sponsor contracts, PO creation, and end-to-end planning

·      Ensure full compliance (Mdeon/CGR, transparency as applicable)

·      Oversee booth branding and communication (visuals, messaging, compliance)

·      Coordinate goodie bags (concept, sourcing, packing, distribution)

International Congresses

·      Act as primary point of contact with organizers and internal stakeholders

·      Prepare HCP contract letters and confirmation letters

·      Ensure compliance (Mdeon/CGR when relevant for Belgian HCPs, transparency documents)

·      Coordinate registrations, booth materials, and deadlines

Sponsorships

·      Lead as main contact for sponsorship opportunities and execution

·      Manage sponsor contracts, POs, and planning

·      Guarantee compliance and on‑time deliverables (logos, ads, materials)

2) Marketing & Sales Materials

Marketing Materials

·      Create/develop/adapt promotional materials (digital & print) aligned with brand and claims, in collaborations with the Brand Managers

·      Coordinate material review/approvals and adaptations (localization, updates) in Veeva Vault

·      Manage translations (NL/FR/EN), ensuring accuracy and compliance

·      Coordinate mailings and distribution to Account Managers

Promo Orders

·      Process promo orders from Account Managers

·      Manage deliveries, stock levels, replenishment cycles, and warehousing coordination

3) Budget & Tracking

·      Maintain Marketing VM overview (budget vs. actuals; commitments)

·      Maintain Sample overview (stock, allocation, consumption)

·      Support forecasting and reconciliation with Finance; ensure timely PO and invoice closure

4) Compliance & Administration

·      Create POs across categories (events, materials, services)

·      Draft or coordinate contracts and compliance requests

·      Ensure end‑to‑end compliance with Mdeon/CGR, transparency, approvals, and documentation retention

·      Manage communication mailings

·      Coordinate Instagram content scheduling and basic community management (in line with policy), in cooperation with Brand Managers

Required Qualifications

·      Bachelor’s in Marketing, Communications, Event Management, or related field

·      2–5 years experience in event management and/or marketing coordination (healthcare or regulated industry is a plus)

·      Solid understanding of Mdeon/CGR and transparency principles (willingness to train if not expert)

·      Proven experience handling POs, contracts, and supplier management

·      Strong project management and multitasking skills with strict deadline orientation

Skills & Competencies

·      Languages: Dutch, English (working proficiency), knowledge of Franch is a plus

·      Tools: Veeva Vault (or similar), MS Office (Excel/PowerPoint/Teams), SharePoint, basic design tools (e.g., Canva/Adobe), social scheduling tools

·      Excellent stakeholder management

·      Eye for detail (branding, claims, QC) and a compliance-first mindset

·      Budget tracking and basic financial acumen

·      Strong written and verbal communication; structured documentation habits

Ways of Working

·      Reports to: Marketing Manager

·      Cross‑functional partners: Sales/AMs, Medical/Regulatory/Compliance, Finance, Agencies/Suppliers

·      Contract type: Full-time, 2 days remote, 3 office days